OneDrive for work or school lists documents you've opened recently across Microsoft 365, whether they're stored in your OneDrive library or in a team site library. In Microsoft 365, select OneDrive for work or school in the header.Ĭlick Shared with Me in the Quick Launch bar on the left.
However, documents people "share with everyone" or are shared by using security groups are not listed in this view. If you don't see Follow, right click the file, click Advanced, and then click Follow.ĭocuments people share with you, specifically, are listed in the Shared With Me view in OneDrive for work or school. Right click the document you want to start following. To follow a document in OneDrive for work or school or a site library: Select Follow under any suggested document to add it to your Followed Documents list. When you follow a document, it appears in your Followed Documents list in OneDrive for work or school.Īdditionally, if you've entered information about yourself in your profile, such as keywords in the Interests and Ask me about fields, suggestions about documents that might interest you appear in your Followed Documents list. Follow documents to make them easy to find later To see a summary of ways to find documents in Microsoft 365, see Find a file in Microsoft 365. In SharePoint, you can also use the Find a File above the documents, or the Search this site box. The Search box is located in the top left or right corner of your OneDrive for work or school,or SharePoint site. In this case you can use the Query Box in OneDrive for work or school to search for:ĭocuments in your OneDrive for work or school.ĭocuments that someone has shared with you.ĭocuments that are stored on a site that you follow. Other times, you may want to search for a document by name or even just a term that you think appears in the document. For example, there are specific places to look if you're following a document, if someone shared a document with you, or if you know a document is stored in OneDrive for work or school or in a team site library. The way you look for documents typically depends on what you know about the document. Microsoft 365 provides a variety of ways to find the documents you need quickly.
Most companies create a formidable number of documents, and it can be a challenge to find the ones you need, even the ones you created yourself. For more tips see Organize files in a library. If you right click on a document you'll get a fly-out list of other options such as share, download, delete, move or copy, and get a link to the file. See Share files in OneDrive for work or school for more information. View and open a selected file in its application. OneDrive for work or school to your computer for local access to your files. To start activities in OneDrive for work or school or your Team Site document library, use the options in the Quick Command bar above the library, or with the ellipses (. Note: If your SharePoint site has been customized, you might not have a Quick Launch bar on the side. Your team site is a site shared by specific people in your organization. Files you store in OneDrive for work or school are private by default, but you can share them as needed. OneDrive for work or school is your personal document library in Microsoft 365.
Go to document libraries in team sites you're followingįor information on using OneDrive for work or school and team sites together, which is ideal for small businesses, see Set up Microsoft 365 file storage and sharing. See documents people have shared with youįollow sites to make them easy to find later See a list of documents you've recently opened Store documents in OneDrive for work or school or in your Team Site libraryįollow documents to make them easy to find later Here are some ways you can organize documents and sites in OneDrive for work or school.
I also have created many technical eBooks and Microsoft Outlook training videos mostly for computer technicians.Video: Share files and folders with Microsoft 365 One of the most common workday challenges is organizing OneDrive for work or school and SharePoint documents and sites. To schedule time on my calendar click here or call me at 61. I am an independent Microsoft Outlook Expert and Office 365 Consultant for hire in the US/Canada and Internationally.
EXPLANATION OF ALL OFFICE 365 APPS HOW TO
See below to read more about how to hire me, my services and ebooks and videos I sell. If you enjoyed this video, please share, like and subscribe to my channel. I discuss the positives and negatives of moving all of your data to the cloud. I created this video for my clients to understand the basics of Office 365 SharePoint. | 0 Comments Explanation of Office 365 SharePoint
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